DOCUMENT REVISION

1. A Management Committee Review of Constitution, Ian M Smith Management Committee.

2. Issued to Members for Review and Discussion of amendment.

Ian M Smith

John M Gill

Management Committee.

Approved by Members and Issued for release

3.  Ellon and District PROBUS Club Constitution version amended dated 06-10-2025

Date

11.09.2025

14.10.2025

 CONSTITUTION

ELLON AND DISTRICT PROBUS CLUB hereafter known as the Club, is part of a Local,

National, and International Association of retired and semi-retired people

1. AIM’S AND OBJECTIVES

The purpose of the club shall be to promote fellowship. The Club

shall be non-political and non-sectarian.

2. MEMBERSHIP

An Applicant for Membership shall be introduced by an existing Member in good standing, and

the Application shall be subject of approval by the signature of the President on the

Membership Application Form at the formal induction of the Applicant.

The Club is open to Membership Applications from all genders.

Regular attendance is not mandatory but regular attendance is encouraged

Membership may be held in more than one PROBUS Club.

Membership of this Club shall primarily be from, but not exclusive to Ellon

and environs.

The Subscription for the Year will be determined at the AGM and should be paid by the first

meeting in December. The fees will be pro-rated after October based on the month the

application is received. After payment of the required fee and acceptance, a new Member shall

be presented with a copy of the Constitution, a PROBUS Lapel Pin, Name Badge and a

Membership List, along with an Office Bearers'/Committee Members' List, current Syllabus and

Wall Calendar when inducted by the President. There will also be an option of receiving a Tie or scarfe as appropriate 

.

3. HONORARY MEMBERSHIP

Honorary Membership may be conferred in certain circumstances. Any Member

of the Club may propose to the Committee any Member for Honorary

Membership of the Club.

The Committee Members will consider the proposal and make such

recommendations to the rest of the Membership for approval at the next regular meeting.

4. TERMINATION OF MEMBERSHIP

The Management Committee may terminate the Membership of any Member failing to

pay Annual Fees by the first Meeting in December.

In the first instance a reminder shall be sent to the defaulting Member reminding

the Member that failure to pay the dues may will result in Membership

termination, unless there are extenuating and justifiable circumstances to the

contrary

The Management Committee reserves the right to terminate the Membership of any

Member whom it considers has brought the Club into disrepute or has tarnished its

integrity and reputation should the said Member be unable to or will not provide a satisfactory explanation of the matter.

5. MANAGEMENT

The Club shall be governed by Office Bearers comprising of a:

President, Vice President, Secretary, Treasurer, Immediate Past President (exOfficio),

Convenor of Speakers and Almoner and such other appointments as the Club deems

necessary.

All Office Bearers shall be nominated, seconded, approved and installed by a majority of

Members at the AGM

Office Bearers shall automatically become Members of the Management Committee

Ordinary Members shall be nominated, seconded, approved and installed by a

majority of Members on to the Management Committee at the AGM and shall have

equal voting privileges.

The Club President shall normally serve for a term of 1 year. In extraordinary

circumstances, the Management Committee is empowered to extend the service of the

President beyond 12 months. Committee members, other than the Secretary,

Treasurer Convenor of Speakers and their deputies shall be elected for two

consecutive years with an option to serve for one more year. The quorum for a meeting

of the Committee shall be the minimum of 5 members. A motion that receives an equal

number of affirmative and negative votes, be it at a Committee meeting, a Regular

meeting or at the AGM will result in the President being entitled to a casting vote.

The Club Secretary shall be responsible for the list of members' names,

addresses, phone numbers, and such other information required by the Club.

6. ANNUAL GENERAL MEETING

The Annual General Meeting (AGM) of the Club will be held on the Second

Meeting in October each year at a time and place to be determined by the

Management Committee.

At least four weeks' notice of such a meeting shall be given to

Members. Elected Office Bearers will assume office immediately following the AGM

In advance of the meeting, Members shall be provided with an audited Financial

Statement for the preceding twelve months' accounting period ending the 30th of

September of that year by the Treasurer.

The Minutes of the previous AGM shall made available to all Members in

good standing prior to the forthcoming AGM and be presented for approval and adoption at said AGM.

7. CONSTITUTION

Any alteration to the Constitution shall be notified to the Members at least four

weeks prior to the AGM at which it will be considered.

Any clause in the Constitution may be amended by a two-thirds majority of the

Members present at an AGM.

8. REGULAR MEETINGS

Regular Meetings of the Club shall be held bi-monthly (every second and fourth

Thursday of each month) at 10.00 hrs in a venue to be determined by the Club

Management Committee.

The Club shall continue with bi-monthly meetings throughout the year without

recess.

9. PAYMENT TO SPEAKERS

Nothing herein shall prevent the payment of approved remuneration for services

rendered to the Club by Speakers.

Members will be entitled to be reimbursed for any necessary Club expenses they may

incur.

Members who give a speaker's presentation will not be entitled to remuneration

10. FINANCIAL STATEMENT AND MINUTES

The Financial Statement and also the Minutes of the Regular Meetings,

Committee Meetings and the AGM should made available either by electronic

means or in print and in the hands of the Members at least 24 hours before the

next relative Meeting in order for the Members to have time to digest the

contents therein.

11.WINDING-UP

In the event of the club being wound up, any surplus funds shall NOT be

returned to members but will be distributed to charities, to be determined by the committee.

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